Assist supervisors with calendars and meetings

Assist supervisors with booking travel for business trips- Hotel, flights, Rental Car, Contact Customer or Various party to ensure we have all information including location, time of meetings, and other information.

Compile travel packet with important documents related to travel.

Assist supervisors with various tasks-scanning important documents, emailing proper documentation, gathering any information required.

File Various Paperwork into Job folders

Generate delivery tickets for shipping

Assist with mailing checks to vendors and file copies of invoices with check stubs in folders

Collect and organize incoming mail

Answer and screen phone calls, taking messages when needed

Greet and sign in/ out visitors at front desk

Help prepare for important meetings, ensuring conference room is tidy and ordering refreshments/lunch when required

Collect, scan, record on spreadsheet, and file all NDA’s and patent information

Organize and order Holiday gifts for customers

Prepare and distribute company shop notices as needed

Assist with organizing and distributing employee apparel

Various other clerical duties as assigned. 

1. Written and verbal communication skills
2. Interpersonal communication skills
3. Adaptability
4. Basic computer skills
5. Familiarity with common office software like Microsoft Office Suite
6. Time management skills
7. An ability to work independently and with others
8. Strong organizational skills